Team Coordinator – Insight & Foresight

Description

At CHANEL, our values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. Your role @Chanel : In this role, you will serve as a team coordinator for the Insight and Foresight team, offering support on various aspects such as administrative support to the 3 Heads of Insight and Foresight, office management, budget management, roadmap updating.
What impact you can create at Chanel : Provide support to the 3 Heads of Insight and Foresight, and more broadly to the team through :

• Administrative support to the 3 Heads :
  • Manage and adapt a busy agenda, understanding the priorities (sometimes it means reorganising time and space at the last minute)
  • Make travel arrangements according to calendar; observe context-related travel measures in real time (e.g. COVID, visas, ESTA, …) & company expenses policy. team trips abroad (meetings, etc.)
  • Expenses: Maintain diligent electronic record of receipts, process expenses in a timely manner and according to company policy.
  • Work in close partnership with the CEO office assistants (especially Chief of Staff and Global Head of Insight and Foresight’s assistant) and more generally the assistants’ community and internal stakeholders

• Office management & team support
  • Contribute to the organisation of learning expeditions internationally (in coordination with regional teams)
  • Take notes during our main team meetings and make synthetic memos
  • Take care of our open space in Paris, and make sure our team meetings are great moments of gathering (space, food and beverage, etc.)
  • Manage team documentation
  • Proactively manage the organisation of our team life: afterworks, seminars (travels, hotels, food, …)

• Budget management:
  • Administrative management of the budget, in coordination with our financial counterpart
  • Manage invoices and payments to suppliers via our Basware tool

• Project roadmap and internal governance
  • Be connected with internal stakeholders to anticipate and retroplan from main Corporate meetings (MTP, LT meetings, FLC, RI,…)
  • Keep the roadmap of each practice of Insight and Foresight up to date at all times

This is an impact-focused summary of the job and it’s helpful to note that responsibilities listed are not exhaustive; additional and more detailed duties will be shared during interviews. What you will bring to the role :

• An approachable, kind and service-orientated demeanour
• Great attention to detail (in the what and the how)
• Great organisation and coordinating skills
• Strong communication skills including verbal and written
• Fluent in French and English
• Ability to prioritise workload, requests and spontaneous scenarios
• Demonstration of being a team-player but also able to work independently
• Professionalism and ability to act with discretion
• Your cultural curiosity and openness to the world, as well as your enthusiasm for building networks!

You are energised by :

• Attempting to make work, and life in general, warmer, brighter and easier, for those around you
• Making everything possible to ease the work and life of the team you are supporting
• Both methodical task and variety in role with challenges you may not have already faced
• ‘Thinking on your feet’-style problem-solving, whether it be a small and mundane issue or an urgent and complex one
• You always see the world with optimistic eyes!

What you would gain from this experience :

• The opportunity to work with a great and inspiring team, in a fast-paced, developing and strongly international context
• The breadth of topics, scenarios and people you will be exposed to in this role will help nurture prioritisation, general knowledge and communication skills